5- Component bookkeeping engine
How PieCount Works
Pizza-specific bookkeeping in 5 component — sales
Each component gives you a clear “Choice A” pr “Choice B” — connect by direct API, or send data the simple way. Books closed by the 20th. Your data stays read-only, end to end.
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Last updated April 2026. Review by Mohan Patel, Founder & 35+ years pizza operator
SEGMENTED FOR YOUR SIZE
Who is PieCount for?
PieCount serves pizza operators at every stage – from first store to multi-state portfolio.
SMALL OPERATOR
1-3 Stores
Best for: independents, first-time franchisees
- Daily POS sales capture
- Vendor invoice tracking
- Monthly P&L by the 20th
- Quarterly tax-prep package
Starting $50/store/mo
MOST POPULAR
GROWING OPERATOR
4-10 Stores
Best for: multi-unit Papa John’s, Pizza Hut, Domino’s franchisees
- Multi-store rollups + by-store P&L
- Franchisor-ready reporting
- Prime Cost & FLM dashboards
- Dedicated bookkeeper assigned $50/store/mo volume discounts
$50/store/mo Volume discounts
ENTERPRISE OPERATOR
10+ Stores
Best for: large franchise groups & portfolios
- EBITDA leaderboard across stores
- CFO-level monthly review call
- Custom KPI dashboards
- SOC 2-aligned data handling
Custom pricing - Contact Us
YOUR LIVE DASHBOARD - UPDATED DAILY
Food Cost
19.2%
Labor Cost
14.2%
Prime Cost
33.4% +1.4% vs 32% target
EBITDA Margin
14.8%
30-Day Cash Runway
+$84K
Op. Health Score
92/100
THE 5-COMPONENT BOOKKEEPING ENGINE
Sales · Purchases · Expenses · Banking · Payroll
Each component answers a real operator question – and gives you a Choice A or Choice B for how to connect.
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COMPONENT 1 · SALES
How do I sync my POS sales with PieCount?
Direct POS API Sync
Real-time daily pull. Net sales by daypart, payment type, discounts, comps.
- Toast
- NCR Silver
- Revel
- Brink POS
- Square for Restaurants
API DEPENDENCY NOTE
Automated QQ-POS sync requires an active API shared by your provider (e.g., Toast, NCR).
- Real-time
- Read-only
- No manual upload
2
COMPONENT 2 · PURCHASES
How are my vendor purchases tracked?
Automatic Vendor Portal Sync
Connect once to your vendor’s portal — invoices flow in nightly, auto-coded to GL.
- Sysco
- US Foods
- Performance Foodservice
- Saputo Cheese
AUTOMATION HIGHLIGHT
Zero data entry. Royalty & food invoices auto-categorized to your pizza-specific GL.
- Nightly sync
- EDI-ready
- Royalty auto-classified
3
COMPONENT 3 · EXPENSES
How do I track day-to-day operating expenses?
Mobile Receipt Capture
Snap any receipt – gas, supplies, repair — and it’s coded before you walk to the car.
- iPhone App
- Android App
- Web Drag-and-Drop
ON-THE-GO USABILITY
Capture in-store, at the supplier, in the parking lot. Geo-tagged for audit trail.
- < 30 sec OCR
- Geo-tagged
- Auto-categorized
4
COMPONENT 4 · BANKING
Is my banking data secure with PieCount?
Read-Only Bank Feeds
Snap any receipt – gas, supplies, repair — and it’s coded before you walk to the car.
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TRUST SEAL
Powered by Quilt API
"SOC 2 Type II" and "TLS 256-bit Encryption"
READ-ONLY API CLAUSE
We use read-only API access; PieCount will never see or store your bank password.
- Chase
- BofA
- Wells Fargo
- Amex
- 12,000+ banks
- Read-only
- 256-bit TLS
- Auto-reconciled nightly
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COMPONENT 5 · PAYROLL
How does PieCount handle multi-store payroll journals?
Direct Payroll API Integration
Pull payroll runs straight from your provider – split by store, daypart, role.
- ADP
- Paychex
- Gusto
- Heartland
CONSOLIDATED MULTI-UNIT JOURNALS
One payroll = N journal entries, auto-allocated to each store's GL by hours worked.
- Per-store split
- Tip allocation.
- Tax withholding tracked
FRANCHISOR-READY
Standard & Franchisor-Format P&L included
Reports formatted to your franchisor’s exact specification – submitted on schedule.
Papa John's
PROFIT format ready
Pizza Hut
PFL format ready
Domino's
PULSE format ready
Little Caesars
Royalty & ad-fund ready
Marco's Pizza
Standard P&L + royalty
Ready to close your books by the 20th?
Free 30-day trial. No credit card. Cancel anytime - your data is always yours.
→ Trusted by independent pizza operators & franchisees of Papa John’s, Pizza Hut, Little Caesars, Domino’s, and Marco’s
YOUR FIRST 30 DAYS
What happens after you sign up?
A predictable cadence – no surprises. Here’s exactly what to expect.
PIZZA BOOKKEEPING GLOSSARY
Key terms, defined in plain English
The vocabulary every pizza operator should know – also indexed for Al search engines.
Prime Cost
Food Cost % + Labor Cost % as a percentage of net sales. Industry target: ≤ 32%. The single most-watched metric in pizza operations.
EBITDA Margin
Earnings Before Interest, Taxes, Depreciation, Amortization — divided by sales. Healthy pizza franchise EBITDA: 10-18%.
FLM (Food / Labor / Maintenance)
The three controllable cost buckets at store level. PieCount surfaces FLM variance per store, per daypart.
Operational Health Score
PieCount's proprietary 0-100 index combining Prime Cost, sales trend, cash position, and reconciliation completeness. 90+ = excellent.
Quilt API
The bank-feed infrastructure powering PieCount's reconciliation. Read-only, SOC 2 Type II - comparable to Plaid or MX. 12,000+ U.S. institutions.
Blank Check Stock
Plain check paper printed on-demand with MICR-encoded routing - replaces expensive pre-printed bank checks. Saves typical operator $400-$800/year.
FAQs
Frequently Asked Questions
How much does PieCount cost per store?
Flat $50 per store per month, no setup fee. Volume discounts at 4+ stores (typically 10–20% off). Enterprise pricing for 10+ includes CFO review calls and custom KPI dashboards. No long-term contract required.
How is PieCount different from generic bookkeeping?
Generic bookkeepers use one chart of accounts for every business. PieCount ships with an 87-account pizza-specific GL, knows your franchisor’s royalty structure, and tracks Prime Cost, FLM, and dough-yield variance out of the box.
Which POS systems does PieCount integrate with?
Direct API: Toast, NCR Silver, Revel, Brink POS, Square for Restaurants. Daily CSV: HungerRush, SpeedLine. Franchisor portals: Papa John’s PROFIT, Domino’s PULSE, Pizza Hut PFL. New systems added on request within 30 days.
How long does onboarding take?
Day 1: 45-minute welcome call. Days 1–7: POS, bank, and vendor connections set up. Days 8–15: 3 months of historical books reviewed and cleaned. Day 20: your first complete monthly close package is delivered. Full ramp = under 30 days.
Is my financial data secure with Quilt?
Yes. Bank credentials are handled by Quiltt (SOC 2 Type II, 256-bit TLS) and never touch our servers. PieCount uses read-only API access — we will never see or store your bank password. Data at rest: AES-256 encrypted, 2FA enforced.
How does multi-unit payroll consolidation work?
One ADP/Paychex/Gusto run becomes N journal entries — one per store — with labor allocated by hours worked at each location. Tips, overtime, and tax withholding flow to the correct store’s GL automatically.
Do you handle franchisor royalty reporting?
Yes — for Papa John’s, Pizza Hut, Domino’s, Little Caesars, and Marco’s. Royalty, marketing fund, and weekly sales reports are generated in your franchisor’s required format and submitted to their portal on schedule.
Can I really save money with blank check printing?
Yes. Pre-printed checks from your bank cost $80–$160 per 250-box. A 5-store operator typically prints 1,500–2,500 checks/year. Switching to MICR-encoded blank stock saves $400–$800 annually — and removes the wait time for new orders.
Do I need an active POS API?
Automated QBO-SYS sync (Choice A) requires an active API shared by your provider — Toast, NCR, Revel and Brink all expose one. If your POS doesn’t, Choice B (CSV / email upload) gives you the same end result with a 10-minute one-time setup.
Which franchisor reports do you produce?
P&L formatted to PROFIT (Papa John’s), PULSE (Domino’s), and PFL (Pizza Hut) specifications. Royalty + marketing fund calculations. Weekly sales reports if required. Loan-grade financials when refinancing or pursuing new development.
Can I switch from QuickBooks?
Yes. We import your QuickBooks Online or Desktop file, map it to our pizza-specific chart of accounts, and run parallel for one month. After verification, you can keep QBO as system of record or move fully to PieCount — your choice.
Is there a contract or trial?
Free 30-day trial — full access, no credit card required. After trial, month-to-month. Cancel anytime with 30 days notice and we’ll export your full books to your CPA or QuickBooks. No data lock-in — your books always belong to you.